Leaving
Tulane.
Take your
files with you.
When student account access ends, you may lose files stored in Tulane Box, Microsoft 365 (OneDrive), Adobe Creative Cloud, and Zoom cloud recordings. This guide walks through how to move what matters into accounts that you own — before graduation.
Before Your Tulane Account Closes
When your student account access ends, you may lose access to files stored in Tulane-provided cloud services. This includes Tulane Box, Microsoft 365 (OneDrive, Outlook), Adobe Creative Cloud, and Zoom cloud recordings. Tulane recommends moving everything you want to keep before graduation.
Box
Transfer ownership of top-level folders to your personal Box account using the Collaborators / Manage People menu.
OneDrive
Copy files from your Tulane OneDrive into a personal Microsoft account. The most reliable method is using the OneDrive sync app with both accounts added.
Adobe Creative Cloud
Use Adobe Student File Transfer to copy creative assets directly to a personal Adobe account, or back up files locally.
Zoom Recordings
Tulane Zoom cloud recordings are also lost at graduation. Download anything you want to keep before your account closes.
Transfer Ownership from Tulane Box
Move Box content to a personal Box account by changing folder ownership.
Box supports changing the owner of a folder. This is the cleanest way to move Box content to a personal Box account without downloading and re-uploading it.
Open the Box folder you own
Log into Tulane Box and open a top-level folder that you own. For loose files, first create a folder such as Files to Transfer, move the loose files into it, then transfer that folder.
Add your personal Box account as a collaborator
Click Share or Invite People. Invite your personal email address as a collaborator on the folder.
Open Manage People / Collaborators
From the folder, open the collaborators list. This may appear as Manage People, Collaborators, or a people icon depending on the Box view.
Change your personal account to Owner
In the permissions dropdown for your personal account, choose Owner and confirm. Box will make the personal account the new owner and downgrade the Tulane account to Editor.
If Box does not allow external ownership transfer, or the folder restricts outside collaborators, contact Tulane IT before your account closes.
Confirm the warning. Tulane account will no longer be the owner.
Verify from your personal Box account
Sign into your personal Box account and confirm the folder now shows you as the owner. After confirming, remove your Tulane account as a collaborator if you no longer need it attached.
Copy Files from Tulane OneDrive
Create a personal copy in your own Microsoft account before Tulane access ends.
OneDrive does not provide a true ownership-transfer button from a Tulane work/school account to a personal Microsoft account. The goal is to create a new copy inside your personal OneDrive.
Add both accounts to the OneDrive sync app
On your computer, open OneDrive settings and add your personal Microsoft account. You should see both OneDrive - Tulane University and your personal OneDrive in File Explorer or Finder.
Copy files from Tulane OneDrive
Open OneDrive - Tulane University. Select the folders and files you want to keep, then choose Copy. Microsoft recommends copy/paste instead of drag/drop because it is less likely to move files into the wrong place.
Paste into your personal OneDrive
Open your personal OneDrive folder and paste the files there. OneDrive will sync the copied files to your personal Microsoft account.
Confirm the copy online
After syncing finishes, sign into your personal OneDrive on the web and confirm the copied files are visible and open correctly.
Important: Copied files are new files. Sharing links, version history, and some metadata may not carry over.
Optional browser method for small sets of files
If the browser shows Copy to for files shared with your personal account, you may be able to copy them into your personal OneDrive from the web. This option may not appear consistently between Tulane work/school accounts and personal Microsoft accounts, so use the sync app method when possible.
Save Adobe Creative Cloud Files
Use Adobe Student File Transfer to copy assets to a personal Adobe account, then back up locally.
Adobe provides an official tool — Student File Transfer — that copies creative assets between your school Adobe account and a personal Adobe account. This is the recommended path for graduating students.
Open Adobe Student File Transfer
Go to helpx.adobe.com/enterprise/using/migrate-student-assets.html and start the transfer flow. You will need to sign into both your Tulane Adobe account and a personal Adobe account.
If you do not have a personal Adobe account, the tool will prompt you to create one with a non-Tulane email address.
Copy files between your school and personal accounts
Choose “Transfer your school files”Select files to copy
Adobe shows a file picker with thumbnails. Use the filter to view by asset type (Cloud Documents, Photos, Libraries, etc.). Select what you want to keep. The tool warns you if your selection exceeds the destination account’s available storage.
Confirm and start the transfer
Adobe checks for duplicates and shows a summary. Confirm to begin. Larger transfers run in the background; you will receive an email when they complete.
3 files · 500 MB total
From: Tulane (school)
To: personal.email@example.com
Visit graduation.adobe.com for ongoing access
Adobe operates a graduation portal at graduation.adobe.com with discounted Creative Cloud individual plans for the first year after graduation. Use this if you want to keep editing — the free personal account does not include the Creative Cloud apps.
Creative Cloud, after graduation
Continue with a discounted plan for one year after you graduate.
Back up locally as a safety net
Even after the transfer, keep a local copy. Open each Adobe app, save important files as standard formats (.psd, .ai, .indd, .pdf) to your computer, then copy them to an external drive or your personal cloud storage. Project files referencing fonts or library assets may not render the same in a different account.
Adobe Portfolio sites can be migrated separately at portfolio.adobe.com; Behance profiles also have their own one-time transfer flow.
Download Zoom Cloud Recordings
Tulane Zoom cloud recordings are deleted when your student account closes. Save what you need locally.
Tulane’s data management guidance lists Zoom cloud recordings alongside Box and OneDrive as services you lose access to at graduation. If you have studio reviews, defenses, lectures, or interviews you want to keep, download them before your account closes.
Sign into Tulane Zoom on the web
Go to tulane.zoom.us and sign in with your Tulane credentials. Open the Recordings tab.
Download each recording
Open a recording and use the Download button to save the video, audio, chat log, and transcript. Repeat for every recording you want to keep.
Recordings can be large. Save to a location with enough space — an external drive or your personal cloud storage works well.
Final Checklist
- I created personal Box, Microsoft, and Adobe accounts using a permanent personal email (not my Tulane alumni email).
- I transferred ownership of Box folders to my personal Box account, and confirmed each folder shows me as Owner.
- I copied OneDrive files into my personal OneDrive using the sync app, and confirmed they synced successfully on the web.
- I used Adobe Student File Transfer to copy Cloud Documents and Libraries to a personal Adobe account.
- I downloaded Zoom cloud recordings I want to keep (video, audio, transcript).
- I saved a local backup of important files to an external drive or personal cloud storage.
- I confirmed important files open correctly from my personal accounts.
- I updated shared links or sent new links from my personal accounts where needed.