Faculty & Staff Resources

This internal webpage provides resources for faculty and staff at Tulane School of Architecture without a special log-in system or platform. For any questions about the school's academic or research missions, please go to the school main website at architecture.tulane.edu.

Professional Advancement

Promotion, Review, Tenure Policies

The Provost's Office provides the timetable for academic review and guidelines for the review of academic review of personnel at Tulane University. The School of Architecture further details the policies and procedures for review of academic faculty in the School of Architecture Policy on Promotion, Review and Tenure (PDF, txt). Tenure track faculty are generally reviewed after their first year and during their third year, and then during their penultimate year for tenure decision. Professors of Practice and Lecturers are reviewed in the penultimate year of their appointment. Faculty may also request a promotion via the Promotion, Review, and Tenure process. Promotion, tenure and review packages are submitted via Interfolio.

Sabbatical Requests

The Faculty Handbook describes sabbaticals and other forms of leave for faculty and is the source for any content included here. Tenured faculty members may request sabbatical leave after 12 semesters of full-time service in residence at Tulane. To apply for a sabbatical, the faculty member should submit an application and supporting materials via Interfolio. If the sabbatical is granted, the faculty member must submit a report of the work accomplished once the sabbatical is concluded.

Research Funding Sources

Tulane University provides many resources for finding funding for faculty research activities, including the Funding and Grants Research Guide at Howard-Tilton Memorial Library, Center for Engaged Learning and Teaching funding opportunities, and grant opportunities through Corporation and Foundation Relations. Faculty can refer to the School of Architecture Research Road Map (PDF, txt) for who to coordinate with on different kinds of research.

Faculty Exhibition Opportunities

There are a number of ways for faculty to exhibit their research and work. Faculty are encouraged to submit their work to be posted on their faculty bio page and the School of Architecture website and social media.  Additionally, faculty may submit a proposal for an exhibition or lecture via the Executive Administrative Assistant. 

News & Events

If you would like to share some news or an event related to your work, please submit it to Naomi Englar for posting on the website and social media.

Curricular Support

Teaching Resources

The Center for Engaged Learning and Teaching (CELT) offers many resources for Tulane faculty including pedagogy workshops and seminars, book clubs, one-on-one consultations, a lending library, and assistance with teaching portfolios to faculty, staff, postdocs, and graduate students who are or will be teaching. They also offer grants, seminars, workshops, and in-classroom observation for faculty seeking to be better educators.

Course Syllabi and Descriptions

Faculty and Instructors are asked to submit a course syllabus and course description each semester to the Administrative Program Coordinator for the program you are teaching in: Abraham Passman for Architecture, Hailey Mathieu for Design and SISE, Kyja Jewelweed for Historic Preservation and Sustainable Real Estate Development.

Canvas Learning Management System

Tulane University uses the Canvas Learning Management System. For more information on how to utilize Canvas for your class, please reference the Teach Anywhere guide or sign up for a training. If you do not have access to your course via Canvas, please speak with Angelle Keller.

Library Information & Reservation Policies

Architecture Library | Howard-Tilton Memorial Library 
Howard-Tilton Stacks (6th floor) holds the majority of architecture publications, including journals, books, and reserve and reference materials. The Latin American Library (4th floor, Howard-Tilton) holds architecture titles from/about the region. 

Library Instruction and Workshops
Sean Knowlton is available to support your teaching via a research session that directly addresses your course goals at all levels of instruction. To schedule, contact Sean Knowlton directly or fill out a library instruction request.  

Research Guides
These research guides are a convenient portal for both faculty and students alike. Bookmark them and share with your students via Canvas.

Research Help
Sean Knowlton is available to assist undergraduates, graduates, and faculty. To schedule an appointment: https://tulane.libcal.com/appointments/sean

Teaching Assistants & Graduate Teaching/Research Fellows

In some cases, faculty may request or be assigned Teaching Assistants or Graduate Teaching and Research Fellows. The faculty member is responsible for setting clear requirements for work, monitoring the student employee's work, and signing off on payment authorization forms. Program Directors will send out calls for GTRFs each semester and will match students to faculty according to needs, interest, and availability. Program Directors will also send out TA allocations per course prior to the beginning of each semester. The instructor for each course is responsible for vetting and hiring TAs for their course, with the assistance of the school Finance Office. More information about Student Employment can be obtained through this document (PDF, txt).

Course Evaluations

The Office of Assessment and Institutional Research administers the Course Evaluation process. The evaluation start and end dates for each semester are listed on their web page. Faculty can access their course evaluations by following these instructions. Faculty can also send out reminders to students to fill out course evaluations by generating email reminders. Course evaluations are reviewed by the school deans and directors each semester and are discussed in annual meetings with each faculty member.

Independent Study

Independent study courses give upper-level undergraduate and graduate students an opportunity to work with a faculty advisor to pursue a personal academic interest with greater focus. Qualified students must develop a syllabus and schedule with a faculty advisor to be submitted with the Independent Study Form to the relevant program director prior to the last day of registration. More information can be found in the School of Architecture Independent Study Policy (PDF, txt).

Field Trips

The University requires a waiver (PDF, txt) to be signed by students or their guardians (if under 18) for any off-campus field trips. Faculty may arrange ground transportation for field trips (following this policy) at the Transportation and Shuttles website.

Use of Fabrication Labs

Faculty members may request any of the Fabrication Labs for use by their class by contacting Nick LiCausi at least 2 weeks in advance. All students using the shop must be certified and follow the shop safety guide. If your class will be utilizing the woodshop for an assignment, contact Nick LiCausi at the beginning of the semester to coordinator training and coordinate capacity. Faculty members may utilize the DOL plotters and printers for their own research for up to $400 each year and may utilize laser cutters without charge.

School Brand Guidelines and Visual Identity 

Tulane School of Architecture has a specific and distinct visual identity that is outlined in our Brand Guidelines (PDF, txt). Branding resources, such as logo files, for faculty and staff are available on Box here

Camera Equipment

The school has two sets of camera equipment for faculty, staff, and students to use for school-related events, courses, studios, objects, organizations, publications, exhibits, or projects. Requests must be made at least 1 week in advance, but 2 weeks is preferred to coordinate scheduling and ensure the equipment is available. In general, we ask that equipment be kept on loan for 1 week or less. If more time is needed for longer-term projects, please indicate that in the Camera Request Form here.

Communications Projects

The school's Communications and Marketing team is sometimes available to assist faculty and staff on certain school-related communications projects, such as providing graphic design and photography services. Requests must be made at least 2 weeks in advance. Not all requests will be filled. Please submit requests through the Communications Project Request Form here and contact Naomi Englar with questions.

Supplies

Regularly used supplies can be found in NQ1 or the print center on the 4th floor of NOCHI.  Faculty may request supplies for their classes from the Administrative Program Coordinator assigned to their program (Architecture - Abraham Passman; Design, SISE - Hailey Mathieu, Historic Preservation, Real Estate Development - Kyja Jewelweed) by submitting a shopping cart in SciQuest (found in Gibson Online), or via email.

Student Affairs

Report a Student of Concern

Please be mindful of your student’s mental well-being and make sure they are aware of the support services available.  If you are concerned about a student please contact Allison Cruz and fill out the Student of Concern report.

The Well offers ongoing programming and services for mental health and well-being.
 
Students may also schedule an appointment with a clinician by calling (504) 314-2277 or stopping by the Counseling Center. 
 
The Line is a 24/7 support service that students can utilize to connect with a trained professional at any time day or night.  Call 504-265-6074.

Student Accessibility

The staff of the Goldman Center for Student Accessibility are available via phone, email, or in-person meetings to discuss accessibility needs and accommodations. They offer information for faculty in their role in maintaining an accessible academic community, including suggested syllabi statements, testing accommodations, etc.

Alcohol Policies

  • The Tulane Alcohol policy applies to all University sponsored or related events, whether on or off campus, and all Tulane campus locations.
  • Alcohol may only be served at University sponsored or related events with administrative permission.
  • Alcohol must be served by a third party vendor except in these cases: a) All attendees will be administrators, faculty, and/or staff  b) All attendees will be of-age
  • Student Organization hosted events where alcohol will be served must submit the necessary forms 3 weeks in advance through OrgSync.

schedules & calendars

Academic Schedules & Calendars

Tulane School of Architecture Academic Calendars

Tulane University Academic Calendars

School of Architecture Admin Calendar

Tulane School of Architecture Admin Calendar

Finals & Deadline Calendars

Tulane University Final Examination Schedules

Course Schedule

Tulane School of Architecture Course Schedules

Tulane University Class Schedule

Campus, Classrooms & Parking

Building Stewardship

If you utilize a classroom or public space at Tulane, including in the pavilions, please reset the room prior to leaving. If there is anything missing or not operational in your classroom, please let the main office know.

Maps

Uptown Campus Map

Pavilions Map

Parking & Transportation

Faculty have the option of purchasing a Parking Pass from Parking Services for the Uptown campus. The Parking Map indicates where parking is available on campus.  

Tulane shuttles run from University Square to the Commons and from the Uptown campus to the downtown campus.

Free parking is generally available along St. Charles Avenue and in some sections of Broadway and in the surrounding neighborhoods. Please be sure to follow all parking rules posted as many streets are marked for 2 Hour parking and you will be ticketed if you exceed that time.

There is abundant parking available within walking distance of NOCHI.  

Street parking (ParkingApp.com

  • Monday-Saturday 8am-7pm 
  • Max 2 hours, about $3/hr 
  • Free outside those hours and holidays 

There is also some free neighborhood parking, mostly on the other side of the Pontchartrain Expressway. 

Premium Lot P147 at 855 St. Charles/St. Joseph or P148 at 900 St. Charles/St. Joseph 

  • Promotion Codes: 
  • NOCHIL $6 for 1h - 5h 
  • NOCHIS $9 for 10h - 15h 
  • Monthly $155 M-F.

Park and Ride at 932 Howard Avenue  

  • $5 daily rate (10h) 
  • $95/month 
  • Gate code: 6157# 

K&B Building Lot at Carondelet behind Exxon Station 

$90/month 

Room Booking

We use Skedda to book pinup spaces in the Pavilions and shared workspaces at NOCHI. If you would like to have an account in Skedda, please contact Christy Crosby.

Classroom Amenities & Technology

Most School of Architecture classes are being booked in General Pool Classrooms across campus and are supported by Technology Services. There is a Classroom Helpline phone in each room that can be used to contact a technician on duty during normal service hours. 504.988-8888 – Classroom Helpline 

You can find the equipment in each classroom here: https://it.tulane.edu/it-supported-classrooms-uptown 

Faculty who need in-person support with the classroom technology, may  request an appointment  with Tulane’s Classroom Experience Assistants

Each of the pavilions has a projector and screen with a podium and built in computer and microphones and volume controls. Each studio pavilion also has several rolling tvs you can plug a laptop into, rolling magnetic whiteboards, rolling fabric tackboards and rolling fliptop tables. Victor Garcia provides support for the technology in the Pavilions. 

File Storage, Sharing &

Faculty Information Requirements

Box

Tulane University offers Box accounts for all faculty, students and staff. The School of Architecture uses Box to disseminate administrative information, such as calendars, course schedules, and directories, and also for collaborative processes and committee agendas and minutes. Faculty and staff may login at tulane.box.com using their Tulane email and password. School of Architecture Tips and Tricks for how to use Box. 

Faculty 180

Regular faculty and instructors are required to update their administrative, research, and service information in Interfolio Faculty 180 (found via Gibson Online) each year. Both Tulane University and the School of Architecture use Faculty 180 to track information for reporting and funding, so it is important that we have the most up-to-date data possible.

Interfolio

Tulane University uses Interfolio for faculty searches, sabbatical requests, and promotion and tenure reviews. You can log in into Interfolio through Gibson Online.

Travel & Reimbursement

Faculty Travel Policy

The School provides guidelines for faculty travel and conference reimbursements in the TuSA Faculty Travel Policy. The University also has a general travel policy for any travel utilizing Tulane funding sources. All travel and lodging should be booked through World Travel Services in the Concur Travel booking system. If you do not have access to the Concur Travel booking system, please speak with Finance to book your travel.

Reimbursement

The information needed to request a reimbursement for out of pocket expenses paid for pre-approved purchases are detailed below:

Tax Exemption

Tulane University is sales tax exempt in many states. Please remember to use tax exemption forms on purchases, food, and travel where applicable. The complete list of states and tax exemption forms are available at the General Counsel's page. We do not have a Tax ID number as Tulane University is tax-exempt by legislative act.

Personnel & Payroll

Benefits

Benefits are managed by the Office of Human Resources. General information about benefits are described in the Faculty Handbook and detailed information may be found at the benefits page of OHR's site. 

Employment Verification

How to get employment and income verifications.

Payroll and Tax Information

How to manage direct deposit.

How to view your pay stub.

How to use Human Capital management (HCM) to view your compensation information.

How to change your tax witholdings.

How to obtain W-2s and 1095-C forms.

Policies & Reference

School Constitutions & Student Handbooks

School of Architecture Constitution

Newcomb Tulane College Constitution

Tulane School of Architecture Undergraduate Handbook

Tulane School of Architecture Graduate Handbook

Grievance Policies

  • The Office of Human Resources and Institutional Equity implements Equal Opportunity and Anti-Discrimination Policies. Title IX complaints should be filed through their office.
  • Grievance procedures for student complaints are outlined by the Academic Advising office.
  • Grievances regarding employment, violations of academic freedom, other grievances within the school, and cases referred by the Senate Committee on Academic Freedom, Tenure, and Responsibility are reviewed by the School of Architecture Grievance Committee.
  • Grievances regarding grades and other academic issues should be submitted to Allison Cruz, who will review and call a committee to review if necessary.

Safety

Emergency Preparedness

University emergency preparedness plans and further information can be found at: tulane.edu/emergency/preparedness. In case of an emergency or impending threat, Tulane will provide updates at emergency.tulane.edu, and will also send voice and text messages to employees at the points of contact you have registered with Human Resources. If there have been any changes to your off-campus contact information, please update your information with HR.  In the case that you are unable to access emergency.tulane.edu, you may also call into the Tulane Alert Line at 504.862.8080 or 877.862.8080 (toll-free).

Access Hours and On Campus Safety

PAVILION HOURS
  • NQ1 | 8:00am-7:00pm M-F, 10:00am-6pm Sa-Su
  • NQ2-5 | 8:00am-5:00pm M-F, Splash Card access after for TuSA students, staff and faculty
NOCHI HOURS
  • 725 Howard Avenue | Splash Card access 24/7 for TuSA staff and faculty, and graduate students

Tulane University Police Department (TUPD) patrols the buildings and campus 24/7. TUPD may be reached on the Uptown campus by using any of the blue emergency phones on campus or at 504-865-5911  (emergency), 504-865-5381 (non-emergency). TUPD for the downtown campus may be reached at (504) 988-5531. TUPD should be called in the case of any emergency on the Uptown campus. In case of emergency on the downtown campus, please dial 911.

Free Safety Services for faculty, staff, and students:

Workplace Safety

The Office of Environmental Health and Services oversees workplace safety, environmental health, and safety training for faculty and staff. They provide the service, knowledge, and resources necessary to maintain a safe and healthful work and learning environment. Each building has a Departmental Safety Representative who works with OEHS to ensure that safety protocols are followed and environmental health is maintained.

Who Does What - Staff

Academics

  • Academic Projects -
  • Add/Drop/Override Registration Forms - Administrative Program Coordinators
    • Architecture - Abraham Passman
    • Design - Hailey Mathieu
    • Historic Preservation - Kyja Jewelweed
    • SISE - Hailey Mathieu
    • Sustainable Real Estate Development - Kyja Jewelweed
  • Advising Questions - Faculty Advisor or Allison Cruz for Major Advising, NTC for Undergraduate Academic Advising
  • Course Evaluations - Allison Cruz
  • Course Fees (add to course or issues with) - Natalia Fuentes
  • Course Scheduling Issues - Program Directors
  • Curriculum Questions - Scott Bernhard
  • Financial Aid Processing - Natalia Fuentes
  • Schedule of Classes Display- Administrative Program Coordinators
    • Architecture - Abraham Passman
    • Design - Hailey Mathieu
    • Historic Preservation - Kyja Jewelweed
    • SISE - Hailey Mathieu
    • Sustainable Real Estate Development - Kyja Jewelweed
  • Study Abroad - Allison Cruz

Communications & Marketing

  • Admissions - Michael Cusanza
  • Communications Planning/Projects - Naomi Englar
  • Content Writing - Naomi Englar
  • Graphic Design Requests - Catherine Restrepo
  • Social Media - Catherine Restrepo
  • Website Content - Naomi Englar
  • Website Maintenance/Issues - Jazmine Smith

Events

  • All School Events/Lectures - Sean Huff
  • Program/Course Related Events - Administrative Program Coordinators
    • Architecture - Abraham Passman
    • Design - Hailey Mathieu
    • Historic Preservation - Kyja Jewelweed
    • SISE - Hailey Mathieu
    • Sustainable Real Estate Development - Kyja Jewelweed
  • Student Affairs Events & Career Development - Kristen Jones

Facilities

  • Jacobs House - Alexandria Andara
  • NOCHI - Christy Crosby or workorders@nochi.org
  • NQs - Keyoka Nelson or servicewave.tulane.edu

Faculty

  • Annual Reviews -
    • Coordination and Documents - Sean Huff
    • Review Team - Dean, Associate Dean for Academics, Associate Dean for Research, Executive Committee Chair
  • Committee Questions - Sean Huff
  • Onboarding - Alexandria Andara and Program Directors
  • Payroll & Hiring - Alexandria Andara
  • Sabbatical Requests - Sean Huff
  • Salary - Iñaki Alday
  • Teaching Assignments - Program Directors

Finance

  • Accounts Questions/Creation - Andrea Elnems
  • Budget to Actual and Reports - Andrea Elnems
  • Expense Reports - Andrea Elnems
    • Dean/Assoc. Dean Academics - Sean Huff
    • Program Directors - Administrative Program Coordinators
      • Architecture - Abraham Passman
      • Design - Hailey Mathieu
      • Historic Preservation - Kyja Jewelweed
      • SISE - Hailey Mathieu
      • Sustainable Real Estate Development - Kyja Jewelweed
  • Research Accounts - Andrea Elnems

Human Resources

  • Faculty Hiring and Appointment Letters - Alexandria Andara
  • HR Business Partner - Michael Rodriguez
  • HR - https://hr.tulane.edu/
  • Performance Issues - Supervisor
  • Staff Hiring - Christy Crosby
  • Student Hiring - Keyoka Nelson

Operational Logistics

  • Building policies - Christy Crosby
  • Departmental Safety Representative - Keyoka Nelson
  • Emergency Management - Christy Crosby
  • Furniture ordering, installation and moves - Christy Crosby
  • Office assignments and space allocation - Christy Crosby
  • Studio Layouts - Emilie Taylor Welty

Purchasing

  • Office Supplies/Breakroom Supplies - Keyoka Nelson
  • Program/Course Supplies - Administrative Program Coordinators
    • Architecture - Abraham Passman
    • Design - Hailey Mathieu
    • Historic Preservation - Kyja Jewelweed
    • SISE - Hailey Mathieu
    • Sustainable Real Estate Development - Kyja Jewelweed
  • Student Organization Supplies - Kristen Jones
  • Technology Purchases - Victor Garcia

Student Affairs

  • Advising - NTC Advisors, TuSA Faculty Advisors, Allison Cruz
  • Career Advising - Kristen Jones
  • Communication - Allison Cruz
  • Course-Related Student Travel - Administrative Program Coordinators
    • Architecture - Abraham Passman
    • Design - Hailey Mathieu
    • Historic Preservation - Kyja Jewelweed
    • SISE - Hailey Mathieu
    • Sustainable Real Estate Development - Kyja Jewelweed
  • Non-Course Related Student Travel - Kristen Jones
  • Student Initiatives - Allison Cruz & Kristen Jones
  • Students of Concern - Allison Cruz
  • Student Organizations - Kristen Jones
  • Student Success - Allison Cruz

Student Resources (Physical)

  • Computer Lab - Victor Garcia
  • Fabrication Labs & Supply Shop - Nick LiCausi
  • TuSA Spaces - Keyoka Nelson

Technology

  • Computer Purchasing - Victor Garcia
  • Equipment Inventory - Victor Garcia
  • Troubleshooting - Victor Garcia
  • Xerox Printers - Victor Garcia