Faculty and Staff Resources
Promotion, Review, Tenure Policies
The Provost's Office provides the timetable for academic review and guidelines for the review of academic review of personnel at Tulane University. The School of Architecture further details the policies and procedures for review of academic faculty in the School of Architecture Policy on Promotion, Review and Tenure. Tenure track faculty are generally reviewed after their first year and third year, and then during their penultimate year for tenure decision. Professors of Practice are reviewed in the penultimate year of their appointment. Faculty may also request a promotion via the Promotion, Review, and Tenure process. Currently, most tenure and review packages are submitted via Interfolio.
The Faculty Handbook describes sabbaticals and other forms of leave for faculty and is the source for any content included here. Faculty members at the rank of assistant professor or above may request sabbatical leave after 12 semesters of full-time service in residence at Tulane. To apply for a sabbatical, the faculty member should submit an application and supporting materials via Interfolio. If the sabbatical is granted, the faculty member must submit a report of the work accomplished once the sabbatical is concluded.
Research Funding Sources
Tulane University provides many resources for finding funding for faculty research activities, including the Funding and Grants Research Guide at Howard-Tilton Memorial Library, Center for Engaged Learning and Teaching funding opportunities, and grant opportunities through Corporation and Foundation Relations. In-school opportunities for funding are also available through the Dean's Fund for Excellence.
Faculty Work Exhibition Opportunities
There are a number of ways for faculty to exhibit their research and work. Faculty are encouraged to submit their work to be posted on their faculty bio page and in the faculty gallery on the School of Architecture website. Additionally, faculty may submit a proposal for an exhibition or lecture in Richardson Memorial Hall through the Lectures, Exhibitions, and Events Committee. Faculty can also utilize the spaces outside their offices to display work samples or items of interest in their research.
News & Events
If you would like to share some news or an event related to your work, please submit it to Mary Johns for posting on the website and social media.
The Center for Engaged Learning and Teaching offers many resources for Tulane faculty including pedagogy research and seminars, faculty development and mentoring, and teaching resources and advice. They offer grants, seminars, workshops, and in-classroom observation for faculty seeking to be better educators.
Course Syllabi and Descriptions
Faculty and Instructors are asked to submit a course syllabus and course description to Natalia Fuentes for all courses each semester.
Canvas Learning Management System
Tulane University uses the Canvas Learning Management System. For more information on how to utilize Canvas for your class, please reference this guide or register for a training session. If you do not have access to your course via Canvas, please speak with Natalia Fuentes.
Library Information & Reservation Policies
The Faculty Handbook (p. 93) also includes guidelines for duplicating copyrighted material and educational material for classroom use.
If you would like to request that the library add a book to their collections, you can do so via this link.
Teaching Assistants & Graduate Teaching/Research Fellows
In some cases, faculty may request or be assigned Teaching Assistants or Graduate Teaching and Research Fellows. The faculty member is responsible for setting clear requirements for work, monitoring the student employee's work, and signing off on payment authorization forms. The Deans' Office will send out calls for GTRFs each semester and will match students to faculty according to needs, interest, and availability. The Deans' Office will also send out TA allocations per course prior to the beginning of each semester. The instructor for each course is responsible for vetting and hiring TAs for their course, with the assistance of the school Finance Office. More information about Student Employment can be obtained here.
The Office of Assessment and Institutional Research administers the Course Evaluation process. The evaluation start and end dates for each semester are listed on their web page. Faculty can access their course evaluations through Gibson Online by following these instructions. Faculty can also send out reminders to students to fill out course evaluations by generating email reminders. You may also add questions specific to your class to your course evaluation by contacting Natalia Fuentes. Course evaluations are reviewed by the school deans and directors each semester and are discussed in annual meetings with each faculty member.
Independent study courses give upper-level undergraduate and graduate students an opportunity to work with a faculty advisor to pursue a personal academic interest with greater focus. Qualified students must develop a syllabus and schedule with a faculty advisor to be submitted with the Independent Study Form to the relevant program director prior to the last day of registration. More information can be found in the School of Architecture Independent Study Policy.
The University requires a waiver to be signed by students or their guardians (if under 18) for any off-campus field trips. Faculty may arrange ground transportation for field trips (following this policy) at this website or with the assistance of our Administrative Assistant.
Use of Shop, Computer Lab, Digital Output Lab
Faculty members may reserve the shop, Digital Output Lab (DOL), or computer lab for use by their class by contacting the appropriate staff member at least 1 week in advance (Sam Richards - Shop, Dave Armentor - DOL or computer lab). All students using the shop must be certified and follow the shop safety guide. Faculty members may utilize the DOL plotters and printers for their own research for up to $400 each year and may utillize laser cutters without charge.
A large stock of regularly used supplies can be found in the supply closet in room 304. Sydni Turnbow can help you find any supplies you may need. Faculty may request additional supplies for their classes from the Director of Administration by submitting a shopping cart in SciQuest (found in Gibson Online), or via email.
Report a Student of Concern
Please be mindful of your student’s mental well-being and make sure they are aware of the support services available. If you are concerned about a student please contact Emily Parsons and fill out the Student of Concern report.
The Well offers ongoing programming and services for mental health and well-being.
Students may also schedule an appointment with a CAPS clinician by calling (504) 314-2277 or stopping by the Science & Engineering Lab where their offices are located.
The Line is a 24/7 support service that students can utilize to connect with a trained professional at any time day or night. Call 504-265-6074.
The staff of the Goldman Center for Student Accessibiilty are available via phone, email, or in-person meetings to discuss accessibility needs and accomodations. They offer information for faculty in their role in maintaining an accessible academic community, including suggested syllabi statements, testing accomodations, etc.
- The Tulane Alcohol policy applies to all University sponsored or related events, whether on or off campus, and all Tulane campus locations.
- Alcohol may only be served at University sponsored or related events with administrative permission.
- Alcohol must be served by a third party vendor except in these cases: a) All attendees will be administrators, faculty, and/or staff b) All attendees will be of-age
- Student Organization hosted events where alcohol will be served must submit the necessary forms 3 weeks in advance through OrgSync.
Academic Schedules & Calendars
Finals & Deadline Calendars
If you utilize a classroom or public space in Richardson Memorial Hall, please reset the room prior to leaving. There are signs posted on each classroom door that indicates the condition in which the room should be found and left. If there is anything missing or not operational in your classroom, please let the main office know.
Faculty have the options of purchasing a Parking Pass from Parking Services. A limited number of permitted parking spots are available in Cowen Circle and on Engineering Road, off of Freret Street. There is also permitted parking available in the Diboll parking garage across campus and at University Square on Broadway. Tulane shuttles run to to the front of campus from each of those locations. Free parking is generally available along St. Charles and in the surrounding neighborhoods (which is heavily utilized by students and staff). Please be sure to follow all parking rules posted as many neighborhoods and sections of St. Charles are marked for 2 Hour parking and you will be ticketed if you exceed that time. Also, be cautious about parking on the Audubon Park side of St. Charles during heavy rains. Please allow yourself enough time to find parking spaces and walk to Richardson Memorial hall. If you need to drop something off at the building, there is a loading zone on Engineering Road where it ends at Richardson Memorial Hall.
We use Midas to book rooms within Richardson Memorial Hall. You can request a room here or book if for yourself by following these directions. If you would like to have an account in Midas, please contact Christy Crosby.
Hosting an Event
Please make sure you book enough time for setup and breakdown for your event. Following any activities in or around Richardson Memorial Hall, you are responsible for making sure the area is reset to its standard setup prior to the next booking in that room. Please make sure your event is in compliance with all relevant Tulane policies. Don't forget to advertise your event by posting it in the Events section of the website. For more information about hosting events, please see this document.
Classroom Amenities & Technology
All the classrooms in Richardson Memorial Hall are equipped with either a projector or display with an Apple TV. How to use displays and Apple TV.
Tulane University offers Box accounts for all faculty and staff. The School of Architecture uses Box to disseminate administrative information, such as calendars, course schedules, and directories, and also for collaborative processes and committee agendas and minutes. Faculty and staff may login at tulane.box.com using their Tulane email and password. School of Architecture Tips and Tricks for how to use Box.
Public Folder/FTP Site
Faculty often use the Public Folder to transfer larger files to and from students. Please see this document for information on how to access the Public Folder from on and off campus.
All faculty and instructors are required to update their administrative, research, and service information in Digital Measures (found via Gibson Online) by January 31 each year. Both Tulane University and the School of Architecture use Digital Measures to track information for reporting and funding, so it is important that we have the most up-to-date data possible. For further instructions on what needs to be filled out, please see these guides:
Faculty Travel Policy
The School provides guidelines for faculty travel and conference reimbursements in the TSA Faculty Travel Policy. The University also has a general travel policy for any travel utilizing Tulane funding sources. All travel and lodging should be booked through World Travel Services in the Concur Travel booking system. If you do not have access to the Concur Travel booking system, please speak with Stephanie Clough in the Deans' Office to book your travel.
The information needed to request a reimbursement for out of pocket expenses paid for pre-approved purchases are detailed below:
- Reimbursement Checklist
- Reimbursement Receipt Template
- Reimbursement Direct Deposit Request or Change
Tulane University is sales tax exempt in many states. Please remember to use tax exemption forms on purchases, food, and travel where applicable. The complete list of states and tax exemption forms are available at the General Counsel's page. The current tax exemption form for Louisiana is here. We do not have a Tax ID number as Tulane University is tax-exempt by legislative act.
Benefits are managed by the Office of Human Resources. General information about benefits are described in the Faculty Handbook and detailed information may be found at the benefits page of OHR's site. You can also contact the Benefits Service Center for one-on-one assistance:
- Toll Free Phone: 1-844-810-4364
- Email: firstname.lastname@example.org
- Hours: Monday – Friday, 7:30 am - 5:30 pm CST
Payroll and Tax Information
School Constitutions & Student Handbooks
- The Office of Institutional Equity implements Equal Opportunity and Anti-Discrimination Policies. Title IX complaints should be filed through their office.
- Grievance procedures for student complaints are outlined by the Academic Advising office.
- The School of Architecture has a Grievance Committee that reviews grievances regarding employment, violations of academic freedom, other grievances within the school, and cases referred by the Senate Committee on Academic Freedom, Tenure, and Responsibility.
- The School of Architecture Student Affairs Committee reviews grievances regarding grades and other academic issues.
The School has some basic Office and Administrative Policies detailing the basic staff organizational structure and locations, the use of room 101 (kitchen, copier, faculty mail), access to equipment and supplies, and room use in Richardson Memorial Hall.
University emergency preparedness plans and further information can be found at: tulane.edu/emergency/preparedness. In case of an emergency or impending threat, Tulane will provide updates at emergency.tulane.edu, and will also send voice and text messages to employees at the points of contact you have registered with Human Resources. If there have been any changes to your off-campus contact information, please update your information with HR. In the case that you are unable to access emergency.tulane.edu, you may also call in to the Tulane Alert Line at 504.862.8080 or 877.862.8080 (toll free).
On Campus Safety
Richardson Memorial Hall is locked between the hours of 6pm-7am. Only persons with Splash Card access may enter the building between those hours from the first floor entrances. Additionally, Tulane University Police Department (TUPD) patrols the building and campus 24/7.
TUPD may be reached on the Uptown campus by using any of the blue emergency phones on campus or at 504-865-5911 (emergency), 504-865-5381 (non-emergency). TUPD should be called in the case of any emergency on campus.
Free Safety Services for faculty, staff and students:
- RAVE Guardian app
- 24/7 personal escorts up to 1 mile of campus
- Gold Zone/TapRide night-time (6pm-3am) transportation services within 1 mile of campus or to/from designated pick-up/drop-off locations
The Office of Environmental Health and Services oversees workplace safety, environmental health, and safety training for faculty and staff. They provide the service, knowledge, and resources necessary to maintain a safe and healthful work and learning environment. Each building has a Departmental Safety Representative who works with OEHS to ensure that safety protocols are followed and environmental health is maintained.